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On this page you will find more information about the Gathering 2009 and the Terms & Conditions of your booking.

Also on this page > The Gathering Programme > Travelling around Edinburgh > Making the most of your visit > Insurance > Smoking in Scotland

Terms & Conditions - The Gathering 2009

Please read carefully

We reserve the right to make changes to these terms and conditions from time to time which will take effect from the date of posting on the website. Your continued use of the site will mark your acceptance of any changes to the terms and conditions.

1) Your statutory rights are not affected.

2) Purchasing Packages for the Gathering

Full payment must be made at the time of booking, we cannot hold packages.

3) Dispatch of Packages

3.1) Each customer is limited to a total of six passports.  Group bookings of more than six will be handled on a case-by-case basis at the discretion of the Company

3.2) Ticket dispatch will commence three months before the event. Tickets purchased after this dispatch date will be dispatched within twenty eight days of receipt of the relevant order. We are not able to be specific with exact dates of dispatch so please allow as much time as possible for your tickets to arrive. Tickets purchased less than seven days before the event (twenty one days for non-UK addresses) will be held for collection at The Gathering 2009 Box Office in Holyrood Park, open a week prior to and during the event.

Cashel Travel will despatch tickets by the following means:
UK Addresses by Royal Mail’s Recorded Signed For™ service (next day delivery with most First Class items).
Europe and all other Destinations by Royal Mail’s International Signed For™ Service. (Target delivery is within three working days to Western Europe, four working days to Eastern Europe and five working days for the rest of the world.) A signature will be required from you on receipt for all packages.

3.3) By ordering tickets via our website, you as purchaser represent and warrant that the passport is purchased for personal use only, and that it is not purchased as part of any form of business or commercial activity (save as expressly authorised by the Company and/or its agents), and in particular, that the ticket may not be resold or offered for resale by anyone whether at a premium or otherwise and may not be used for advertising, promotion or for any other trade purposes. Resale or attempted resale at a price higher than that printed herein is grounds for seizure or cancellation; this includes, for the avoidance of doubt, any publication via the internet or any other means with the intent to resell for commercial gain.

3.4) There is no cooling-off period for tickets purchased for the Event.

3.5) For orders placed for postal delivery and not received, we will arrange an alternative means of fulfilling the order. You should contact us in good time to inform us of orders not received, by telephoning our office.

3.6) In the event of any part of the Event being cancelled through any event or circumstance beyond our control, including but not limited to acts of God, government restrictions, war, act of terrorism, crime and act of nature including inclement weather, money will not be refunded.  

3.7) If you are unable to attend we will attempt to resell tickets for an administration fee.  Resale of tickets will not commence until all of our own stock of tickets has been sold. Resale is not guaranteed.  

3.8) The management reserves the right of admission to the Event and the Event programme is subject to alteration. Your personal belongings and baggage shall be subject to search on admission to the Event.

3.9) Every effort to admit latecomers will be made at a suitable break in the event, but admission cannot always be guaranteed.

3.10) Ticket holders consent to filming and sound recording as members of the audience.

3.11) We ask you to check your documents and tickets on receipt and advise us immediately of any errors or missing documentation.

4) Travel Insurance

4.1) Cashel Travel advises all purchasers to take suitable travel insurance.

5) Accommodation

If you cancel your hotel accommodation 12 weeks prior to your arrival date 100% cancellation charges will apply (subject to change with specific terms and conditions from individual hotels).

5.1) Cashel Travel acts as agents for the hotels and guest houses it offers and cannot be held responsible for any problems with service or accommodation which may arise. Cashel Travel makes all reasonable checks to ensure that the accommodation is of the highest standard.

5.2) Cashel Travel reserves the right to move clients to a similar or superior accommodation if circumstances dictate.

5.3) The rates noted above are PER ROOM PER NIGHT and include private facilities, WC with bath and/or shower. Breakfast and VAT are included, except for Express by Holiday Inn where its only Continental Breakfast. The Standard rooms at Pollock Halls University are with shared facilities. Self Catering Apartments are based on single bedded rooms, no breakfast or any other food provided.

5.4) Accommodation will be allocated on a first come, first served basis. If preferred accommodation is not available, a similar standard of accommodation will be allocated where possible.

5.5) Confirmation of your booking will be sent to you by CASHEL TRAVEL LTD once payment has been made.

5.6) All amendments/cancellations must be notified to CASHEL TRAVEL LTD as soon as possible in writing either by fax / e-mail.

5.7) Cancellation of block bookings should be advised as soon as possible as these bookings typically require more advance notice either by fax / e-mail.

6) Scottish Evening at Prestonfield House Hotel  / Pre & Post Gathering Tours

6.1) All bookings are non refundable unless we are able to resell your place to another.

7) Payments

7.1) Credit Card payments are processed though secure credit card site, PayPal, Cashel Travel Ltd does not have access to information given to PayPal.

7.2) If paying by cheque, please make your cheques payable to CASHEL TRAVEL LTD.

8) Edinburgh Pass Terms and Conditions

8.1) The Edinburgh Pass becomes active when it is first used and is valid for the calendar day or number of calendar days indicated on the card.

8.2) Cards are valid for 12 months from date of purchase.

8.3) Pass holders can visit each attraction once per Edinburgh Pass.

8.4) Edinburgh Passes purchased online are non-transferable and non-refundable. There will be no refunds or replacements for lost or stolen cards.

8.5) Each Edinburgh Pass can only be used by the card's signatory.
All participants listed on this website are contractually bound with Visit Scotland to offer free entry and/or special offers where appropriate to Edinburgh Pass holders.

8.6) Cashel Travel has taken all reasonable care to ensure that only properly run and reputable facilities of good standing are within the Edinburgh Pass scheme. However, they will not be liable for any deficiencies in service, quality of merchandise or health and safety pertaining to any particular facility. All complaints or claims must be made directly to the facility concerned.

8.7) All Edinburgh Pass cardholders enter a facility voluntarily and at their own risk.

The Gathering Programme

The full programme is in preparation. As soon as we have it we will post it here. In the meanwhile, check the Gathering 2009 website for updates. The programme will run for both full days. You will be able to exit and enter the event as often as you like on the day shown on the ticket as long as you retain your ticket.

A bit about the event

The average temperature in Scotland in July is 18oC (68oF). The weather can be very variable so make sure you bring rain wear (and also sun glasses and sun screen!) There will be a considerable number of tented areas within The Gathering 2009 that can be used if the weather is bad. All major food and drink venues will also be under cover.

Travelling around Edinburgh

Edinburgh Airport to Edinburgh City Centre
There is a regular bus service from the airport and the journey to the city centre takes around 30 minutes.
For more information: http://www.travelinescotland.com/cms/welcome.xhtml
You can also of course also take a taxi. There is no rail connection from Edinburgh Airport.

Around the City Centre
We recommend Edinburgh's excellent public transport services to get to Holyrood Park as there is very limited, if any, parking near the event. The Gathering 2009 is located in central Edinburgh and can be reached easily by foot from the Royal Mile, Princes Street, Edinburgh Waverley train station and the bus station. If you would prefer to go by bus then the numbers 35 and 36 go right to Holyrood Palace, whilst the 4, 5, 15, 19, 26, 34, 44 and 45 all pass along the nearby London Road (alight at Meadowbank Stadium) which is around 5 minutes walk to the back entrances of Holyrood Park.
See the Lothian Buses website for more information.

Make more of your visit

Sightseeing Tours of Scotland
Cashel Travel is arranging a series of sightseeing tours to coincide with the Gathering 2009 weekend. Choose one to six day tours and see the best of Scotland and it's heritage and landscape!
Click here for more information.

Launch Your Weekend in Style!
Why not take the opportunity to experience the world famous Taste of Scotland Scottish Show on Friday 24th July. Now featuring a performance by acclaimed Three Scottish Tenors, Scotland’s most famous evening of traditional Scottish music, bagpipes, fiddles and dance with wine and dinner is not to be missed!
Click here for more information.

Car Hire
If you're planning to stay longer in Scotland than the Gathering weekend (and we think you should!) we would be happy to arrange a car hire for you.
Click here

Insurance - Please note!

Cashel Travel do not accept any responsibility for individual medical, travel or personal insurance. You are strongly advised to arrange travel insurance prior to travelling.

Smoking in Scotland

Scotland has introduced a law banning smoking in public places. This includes clubs, pubs, restaurants and most hotel rooms.
For more information click here.